Board Minutes 2022-06-22

[vc_row][vc_column][vc_column_text][/vc_column_text][vc_column_text][alg_back_button][/vc_column_text][vc_column_text]The meeting was called to order by President Beryl Cole at 1:02 p.m.

Those in attendance:
Beryl Cole, John Cole, Cindy Potter Taylor, Dennis Rice, Mona Morris, Larry Schulman, Ina Getzoff, Marilyn Lane, Eric Sharenow, Joel Sisitsky, Barbara Nowak, Glenn Segal, Walter Rosenthal, Mark Jacobson, Andy Wakshul, Allan Huss and Judy Gelpey
There were no absences.

John Cole made a motion to approve a new logo banner and a badge for Board members. He has re-designed the Star of David circle with new colors and put L’dor V’dor in English (from generation to generation.) On the banner, the star now has a beige background. The tagline is the same.
Eric asked why we need a new badge and banner.

Mona added that the confetti design was too busy even though it symbolized the Scattered Seeds. She feels the banner should be clean, clear and sharp. Beryl added that colorful is also important.

Marilyn suggested the wording on the circle be placed higher up and she would like a different font. John replied that Helvetica would be used.
Barbara questioned the placing of the hands – perhaps the hands should be spreading out symbolizing the spreading of the seeds.
Walter felt that L’dor V’dor should be in English. Larry said that this was a great first draft but the motion should be tabled and Dennis agreed.

It was then decided that the motion would be tabled until a design committee refined the badge and banner. John made a motion to table the motion and discussion until a new design is in place and Walter seconded. Motion passed. John indicated that we could vote on the new design by email.

Administrative Items:
A motion was then made by Dennis and seconded by Mona to elect Andy Wakshul to the Board. Motion passed with two abstaining – Larry Schulman and Ina Getzoff.

Larry made a motion and Mona seconded to elect Barbara Nowak as Librarian. Walter asked if this is a Board position or appointment and Ina answered that it is a Board position. Motion passed unanimously.

Beryl announced that Dennis Rice has agreed to be the Parliamentarian.

Mona made a motion to approve the minutes from the May 25th meeting and Larry seconded. Discussion ensued. Larry said that the paragraph on donations was worded incorrectly; that being, we do not transfer money out of the operating budget when making donations. Ina was also concerned with how we counted the number of memberships. It was voted to approve the minutes with a change to the May minutes on the way we make donations. Motion was approved.

Treasurer’s Report – Larry presented the report for both April and May. At the end of May, there was $26,918.65 in the Operating Budget and $13, 798.10 in Reserve. He said there are 244 members and 207 memberships. Larry discussed the four funds: Reserves Account, Grant Fund which was the Library Scholarship Fund but now is for general purposes; Life Membership; Phyllis Kramer Memorial Fund for Education and the Jane Sharenow Memorial Fund to be used for the library. Walter suggested merging the Scholarship and Library Funds. Mona said the wording, “general purposes” should be removed.

Larry made a motion to cancel the JGSPBC credit card with Bank of America. Ina seconded. Discussion ensued. John explained the need for a credit card when making big purchases such as equipment and for annual dues and licenses. He suggested tabling the motion so we can think about the implications of not having a credit card.

Larry’s concern is that he doesn’t receive proper documentation following a credit card purchase. Eric added that it is not a question about having a credit card as much as people using it are not following the policies and procedures. Mona agreed and said that the receipt following a credit card charge must be forwarded to the Treasurer immediately. Allan Huss said that checks are obsolete; therefore the need for a credit card.

The motion to cancel the credit card failed. Dennis urged that Larry must be notified immediately upon use of the credit card and Walter added that a written process should be part of the Policies & Procedures. Eric will address this issue.

Financial reports for April and May were then approved.

Committee Reports:
Vice President Joel Sisitsky, Membership: Membership numbers are slightly different from Larry’s numbers but very close. He reported 279 members.

Vice President Eric Sharenow Special Educational Programs: Eric stated that the purpose for a Policies and  Procedures Manual is so that we can research issues quickly and not have to go through old minutes. He also would like to add as a procedure the system for making donations: what we donate, how much and to whom.

Walter Rosenthal reported that we will be advertising in 7 community newsletters starting in October as most communities do not have newsletters in the summer months.

Temple Shaarei Shalom Library – Barbara Nowak reported that she, Beryl and Cindy met with Karen Feldman, E.D. of the Temple and discussed resuming hours in September. As of now, the library is in disarray because the Chabad School was using it but it is believed that all our books and materials are there. We will have to buy a new laptop that has to be connected to the Temple’s server. The anticipated cost will be $600-$700. Karen also told them that the Temple would like to be reimbursed at $125/month starting in September. Dennis said that we must meet with the Rabbi and re-negotiate our agreement. He feels we cannot afford to pay this amount and in the past we have given free talks to the Temple members. Eric said we must consider the security of our books and he is holding equipment and materials in his home that must be moved to a different location as soon as possible. Larry suggested the new laptop be purchased in this fiscal year which ends August 31st since we have a surplus.

Mona made a motion to approve the purchase of the computer and Dennis seconded. Motion was approved.

Glenn Segal needs a list of members and questioned the physical security for live meetings. A Covid protocol will be in place but Glenn is concerned about building security as well. Dennis suggested that these plans be written up in committee and sent to Beryl.

Old Business: Larry Schulman asked if Board members are covered by insurance and Dennis said he believed we are covered by the IAJGS. Beryl will explore.

New Business: Beryl announced that the $500 non-refundable deposit to Indian Spring which had been made in 2019 for the 2020 program that was cancelled because of Covid, can be used for the upcoming February 19th luncheon program. One hundred plates must be guaranteed. Dennis feels this will be too costly for many of the members and he will organize a committee to explore options and quality speakers. Judy Gelpey and Andy Wakshul agreed to serve on the committee.

A motion was made to adjourn by Dennis at 3:00 p.m. Glenn seconded. The next meeting will be held on Wednesday, August 24th at 1:00 p.m.

Respectfully submitted,
Judy Gelpey, Secretary, JGSPBC[/vc_column_text][/vc_column][/vc_row]